You may not think much about the labor law posters hanging on the wall of your business, but they matter more than most employers realize. Federal and state laws require you to display specific notices that inform employees of their rights—from minimum wage and workplace safety to anti-discrimination protections.
Overlooking these postings can expose your company to real financial and reputational risk; it’s about showing your employees that you respect their rights and value transparency. And remember—compliance applies to all employees, not just the ones who see the poster on their way to the break room. Keeping your postings accurate and accessible to everyone on your team is a simple step that protects your business.
As your workforce becomes more dispersed, you still need to make sure every employee has access to the same required information. Here’s what that looks like in practice.
Making Labor Law Notices Accessible to Every Employee
Employers are required to make labor law notices available to every employee—whether they work in the office, from home, or in another state. For many businesses, this starts with the familiar physical poster hanging in a common area. When a regulation changes, you simply print the updated notice and add it to the display so everyone on-site has the most current information.
But as more teams become hybrid or fully remote, relying on a wall poster isn’t always enough. Some states, including New York and Illinois, now expect employers to offer digital access as well. Because of that, many organizations use both physical and digital options to make sure everyone is covered.
Comparing Your Posting Options
Physical posters are still a straightforward option. You hang the main poster where employees can easily see it, and you add printed updates as they come out. It’s a familiar process and works well for teams who are regularly on-site.
Digital access works a little differently. Employees receive a link where they can view all required notices online, and the system automatically shows them the postings that apply to their specific ZIP code. Updates happen in the background—there’s nothing for you to print or replace—and many digital tools track employee acknowledgments, giving you a clean record of who received the information. This can be especially helpful if you have remote employees or staff working across multiple states.
What Happens If You Don’t Comply?
Non-compliance can result in:
- Government fines for each location or violation.
- Employee complaints leading to investigations.
- Legal exposure if an employee claims they weren’t informed of their rights.
These risks are real and growing as enforcement agencies adapt to remote work trends.
Register for CommPayHR’s Webinar on Labor Law Poster Compliance
Join us on January 29th at 1:00 PM ET for a 30-minute webinar in which you’ll learn which posters are required, how requirements differ by location, and what the consequences are when a posting is missing, outdated, or inaccessible. Bring your questions and get real time guidance from our team. Don’t let labor law posting requirements become a liability!
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